How to ensure your licensed premises meet the requirements of the Public Safety Objective under the Licensing Act 2003 – comply in under a week – Part two
As a Premises Licence Holder or Designated Premises Supervisor, you are legally responsible for the physical safety for customers, staff and contractors on the licensed premises. We at O’Brien Licensing, recommend you nominate a competent person to take responsibility to meet these requirements.
Part two of this article includes days five to seven of a week long activity, which will result in your pub being health & safety compliant at a basic level. For part one of this article please follow this link. And for expert advice please contact us directly.
Publicans must meet the requirements of health & safety legislation, food safety and hygiene standards, comply with fire safety law, COSHH (control of substances hazardous to health) and RIDDOR (reporting of injuries, diseases and dangerous occurrences regulations).
In this short article we will address how health and safety laws apply to your business and how to go about addressing it in just seven days. With days one to three already covered in our earlier article, below we will outline the activities needed for days four to seven.
The Health and Safety Executive provide the following advice for compliance with UK safety laws. By addressing each aspect, one at a time you can take control of the health and safety of your business to ensure complete peace of mind.
As a publican you are obliged to do the following:
(1) Have Employers’ Liability Insurance (in part one)
(2) Provide a safe workplace (in part one)
(3) Provide your team with relevant training and information (in part one)
(4) Carry out a General Risk Assessment (in part one)
(5) Write a Health and Safety policy
(6) Fire Safety Risk assessment
(7) Supply first aid facilities
By tackling each of the following, day-by-day for one week you will very soon have all your health and safety obligations covered. if you have read part one you are now four days away from completion. Read on for days five to seven.
Your premises need a written Health and Safety policy to reference. It can be set out in a simple table format. You completed the risk assessment yesterday – so this should now be a doddle as the content of this section will be largely shaped by it.
Again the Health and Safety Executive offers a useful template for creating a health and safety policy: Health and safety policy template to get started or for complete peace of mind contact O’Brien Licensing to help you on 01723 864835.
There are three main sections to include:
- Statement of Intent (what you intend to do):
This is your opportunity to set out your commitment to health and safety and the ways in which you will manage it. The most senior person in the business must sign and date this.
- Your Organisation:
This section of your policy should clearly name those who will have health and safety responsibilities in your pub. The overall responsibility for safety lies with the employer, but day-to-day responsibility can be delegated to another employee.
- Arrangements (how you will put it into place):
This section should outline how you will meet the commitments you have made in your statement of intent. It details the measures, systems and procedures you will put into place to eliminate or reduce as far as is reasonably practicable the risks posed by the hazards in your pub.
The health and safety policy will only be effective if you and your staff follow it and review it regularly.
Today we will undertake a Fire Safety risk assessment. This does require some specialist knowledge, so obtain advice on the Fire Safety Law on the www.gov.uk website which includes guidance and specimen forms to complete.
The first thing to do is check whether any of the fire safety arrangements in your premises have previously been approved under other fire safety, licensing or building legislation. Regardless of any previous approval, you will still need to carry out a fire risk assessment and record your findings to make sure you remain compliant with the RRO.
Take a tour of your work place and follow these five steps as you go.
(1) Identify potential fire hazards in the workplace (e.g. ignition sources, fuel sources and working practices and entertainment activities).
(2) Decide who might be in danger (e.g. employees, visitors) in the event of a fire in the workplace or while trying to escape from it, and note their location.
(3) Evaluate the risks arising from the hazards and decide whether your existing fire precautions are adequate or whether more should be done to get rid of the hazard or to control the risks (e.g. by improving the fire precautions).
(4) Record your findings and details of the action you took as a result. Tell your employees about your findings.
(5) Keep the assessment under review and revise it regularly.
The fire protection association have created an easy to complete template to make sure you cover every aspect f your fire safety as you tour or premises. O’Brien Licensing are on the end of the telephone to offer support and advice should you need to know more.
The last day is the easiest! You simply have to provide first aid facilities and always have someone around who knows how to use them.
As a general rule if you have a kitchen, place one there and another behind the bar. A complete kit can be bought intact and first aid courses are available from a local provider.
If any injury is worse than a small cut requiring an Elastoplast, you should suggest that the person goes to their doctor or A&E department.
Contact O’Brien Licensing & Training Services on firstname.lastname@example.org for more information.